Applicant Searching

Finding the right applicants quickly may be an essential part of your role, and there are a plethora of applicant search criteria and search functionalities at your disposal to help you do this.

If you are not already familiar with the basics of searching, it is recommended you check out the related article, Searching Introduction. This covers key basics, including reversed searching and null criteria.

We also recommend referring to the Boolean Searching article if you will be searching using any text criteria within CV text or Summary.

There are several related articles covering specific search criteria such as Keywords and Locations, or advanced functionality such as Combining Searches that you may wish to refer to.

The applicant search is split into eight sections to make navigating the criteria easy.


Amongst the criteria here, you have the ability to search an applicants summary. When searching an applicant's summary, you can use Boolean searching, see the related article for more information.

By default, itris will allow you to search personal data such as Gender, Age and Nationality. You can choose to turn off these options within the itris management utility via settings. Please see the related article.

You can search on a number of date criteria, for example, you might want to find applicants created before, after or between specific dates. You can also search for applicant records by the user who created them. 

Additionally, you can search applicants by submission activity, for example, looking at everybody that had an interview last week, or those that have never been through a part of the submission process.

Skills & Custom Fields

In this section, you can search the text of an applicant's CV, how they have been skill coded within Keywords and by Custom Fields. Each of these areas has dedicated articles to assist you. Please refer to these for further information.

You will note that you can run CV Text and Keyword search criteria as an AND or an OR search. With an AND search the applicant must have both what is looked for in their CV as well as having matched the keyword criteria. With the OR search, they would only need to match one or the other.

Additionally, you can search for all applicant records that do not have an original CV, or CVs added to, from or between specific dates. Perhaps you are looking to get updated CVs on all of your applicants.


When searching applicants by employment, there are two areas of the applicant record the search can look at. It can look at their employment tab where jobs they have worked (or currently are etc.) are recorded. This is the Just Information option in the search. itris can also search their Preferences, which is where what they would prefer work-wise is recorded.

In the search options you can choose to search 'just information', 'just preferences', where the applicant might have matches in 'Either' of those option or where the search criteria would have to match 'Both' areas.

Having the ability to search preferences (what an applicant wants to do as opposed to what they have been doing) is particularly useful, just because somebody has worked a specific job in the past does not necessarily mean they want to continue in that role.

When searching within an applicant's current/previous employment (just information), you can narrow your searches down to those who have worked at a particular company. This is handy where a client might be keen on applicants who have worked for a competitor or perhaps they would ideally like people who have worked for them previously, as they might be competent quicker. 

Placement Types

Placement type searching can look at both placements made by your company in itris, and the applicants' employment history recorded in the employment tab of the applicant's record. Please note, this is not a filter to the Employment searching area above, they are independent of each other and are combined by an AND search.

Searching in this area contains both include searching (for example, just look for applicants that are currently in contract or temporary roles via your agency) or exclude (for example exclude all applicants with current and future placements via your agency). The latter you may wish to include in search templates (see related article), to reduce the chances of, accidentally making an applicant placed by your agency aware of another job. Unchecked boxes will have no effect on the search criteria.

When the option is set to Include, applicants must match at least one of these criteria. So using the example below, applicants that are either in current contract OR current temporary placements made by your agency will be returned.

In the below Exclude example, we have asked that any applicant that has ever been placed by the agency not to be returned in the results.

So, if we had an applicant with one past contract role, they would not show in the results, as they have had a placement with us.


Restrictions are applied to applicants to stop them from being sent to, or placed with a particular contact/company or restrict the applicant from any recruitment. When searching on restrictions, the search will look at both levels; Caution & Prevention.

There are three state criteria options available; exclude (reverse criteria), include and ignore. Please see the Searching Introduction article for more details.

Restrictions is an area of search criteria that you may wish to include in search templates (see related article), for example by default you may not want to return any applicants restricted from recruitment, or currently within a rebate or grace period, as well as those with a live offer.

Geographical Ranges

In itris, you are able to search a number of different location criteria, including address, postal code, locations selected under their preferences or tagged to their address, as well as by postal code radius (GeoLocation) searching.

Geographical searching is useful for example, where you might want to find relevant applicants close to a job or willing to work at a particular job location.

Please see the Locations & GeoLocations Searching article for full details.

Marketing Preferences

Marketing Preferences is another area where the three state criteria options are available when searching; exclude (reverse criteria), include and ignore. Please see the Searching Introduction article for more details.

You may use this area to search for applicants you can send marketing emails too, or who are happy to have their CV marketed to clients.