Applicant Searching | Compliance

Find and view applicants based on their compliant status against a Job or Auto-Generated Compliance.

Compliance & Administration
Nancy Cusack itris Expert

Introduction

Compliance Searching enables you to find applicants based on their compliance status against either a Job’s compliance requirement or Auto-Generated compliance. For more details on how to set up these compliance items please see these articles: Compliance | Jobs & Placements and Compliance | Auto Generated Compliance.

When searching compliance you can search on the following values:

  • N/A - Compliance searching will not be enabled.
  • Compliant - Only applicants that are compliant based on the criteria chosen will be included in the results.
  • Not compliant - Only applicants that are not compliant based on the criteria chosen will be included in the results.
  • Any - All applicants, regardless of their compliant status will be returned (providing they meet any other search criteria). This is similar to ‘N/A’ but with this option, the results will include details of whether the applicant is compliant or not (see below).

When an option other than N/A is selected the compliance you want to search on can be chosen, whether that be a Job where compliance has been assigned or against pre-existing Auto-Generated Compliance template.

Once a Job or Auto-Generated Compliance is selected it will display in a Read-Only format, but still allowing you to navigate through any layers of that compliance.

Job Compliance

With Job Compliance searching you have the option to choose from your Suggested list of jobs (e.g. those procured by you or a user in your team and those to which you are an Owner Assignee) or via the Find Control.

Auto-Generated Compliance

When selecting to use Auto-Generated compliance requirements there are a number of other fields to complete that will determine which Auto-Generated Compliance templates are searched against: Charge type (required), Job Function, Industry and Business Type.

Dates can also be selected to determine if the applicant will be compliant for that time period (e.g. the period of the job). If Start Date is left blank then by default this will apply today’s date, and if End Date is left blank this will use 30 days from today’s date.

Date criteria here will affect Date Range Custom Fields with an ‘initial/rolling coverage’ value and References that have a requirement of ‘Continuous for X months’.

Date Range Custom Field Examples

For the initial/rolling coverage, here are some examples as to how this would be expected to work for a date range compliance item that required 30 days of initial/rolling coverage:

  • If the dates in the search were left blank, the custom field would need to be valid from today to today + 30 days.
  • If the start date in the search were set to next Wednesday, the custom field would need to be valid from next Wednesday to next Wednesday + 30 days.
  • If the start date in the search were set to last Wednesday, the custom field would need to be valid from today to today + 30 days (as it’s “rolling”).
  • If the end date were set to next Wednesday, the custom field would need to be valid from today to next Wednesday (the end date cuts it off).

Continuous References

For Continuous references, when they are added to a job an ‘Up To’ date that continuous references are expected ‘up to’ is added. When searching on compliance this will default to ‘Today’s Date’, therefore assuming an ‘Up To’ date of today.

Search Results

Where Compliance is included in the applicant search the Compliance tab in the Information panel will display the compliance requirements that have been configured within the search and the compliance status of the selected applicant.

Within this area, compliance groups can be clicked into to see further details within them. As you navigate through the levels of groups a breadcrumb at the top of the assigned items will indicate the level you are at and allow you to navigate back up the levels by clicking on the level name, you wish to navigate to. You can select levels further down by clicking on the group item.

The compliant status of the applicant can be managed from here via Manage Custom Fields, which provides the facility to assign the required custom fields and attachments to the applicant. Visibility and access to certain Custom Fields may be impacted if a Data Access Group is assigned to a Custom Field, see the Data Access Groups article for more information. References are managed on the applicant record, see the References article for more details.

For more information on how Compliance Date searching criteria will impact the compliant status for Date Range Custom Fields and References please see the Applicant Searching article.